XERO vs MYOB vs QuickBooks vs Excel

One of the most common questions we get: what is the BEST bookkeeping system for my business? We've put together a roundup of the 4 most commonly used systems for small businesses.

by Kylie Baker

19 February 2019 | 2 min 57 sec reading time

Bookkeeping Software Systems Small Business Start Ups

If you're even semi serious about your business, you should have SOME sort of system for bookkeeping.

The whole "all my receipts in a shoebox and that's it" thing is kinda done (and ends up costing you quite a bit). These days, it's all about the tools and systems and automation (at the very least, it should bring in your bank statements automatically). The better your system, the more it saves you in accounting fees.

With that being said, we've put together this roundup of the most commonly used solutions and how they stack up against each other.

XERO

Let's start with the heavy hitter, XERO. XERO are probably one of the strongest and most popular cloud bookkeeping solutions right now, and with good reason.

The capabilities are huge, you can have unlimited users, and it connects with almost any service you can think of.

Of course, this level of product costs. Their cheapest plan (with limited data able to be entered) is $25 per month, but the one most people would use starts at $50 per month. From our side, it's a pretty good investment considering how much you get for it but of course you need to weigh up for yourself.

Best for: businesses wanting a strong all round solution that integrates with other services.

MYOB

MYOB is the former champ of bookkeeping software. Still a pretty strong solution, it has a lot of capabilities similar to XERO. One of the differentiators is the ability to get a desktop version of the software - so if the idea of the cloud scares you, this could be a winner.

If you're comparing cloud solutions, MYOB Essentials is pretty similar to XERO. One of the key differences are their top essentials product is $55 per month, but lets you pay unlimited staff (XERO gets more costly when you have payroll).

Best for: businesses with lots of employees.

QuickBooks

QuickBooks has never really had the same level of market share as they do in the states, but it's still a pretty solid solution. It also offers what seems like the best value for money. At the time of writing, their most capable plan (with payroll for 10 employees) is about $40 less per month than the equivalent from XERO.

We've always found QuickBooks okay to use, so if you're on a budget this could be a good one.

Best for: businesses on a budget.

Excel

The grandaddy of them all, we still encounter many sets of books maintained in good old Excel.

While this can sometimes seem to be the easiest place to put your data (and cheapest), it does have some pretty serious negatives:

  • Easiest human error
  • No reporting
  • No collaboration
  • No automation capabilities

Great place to keep your initial records when you first start your business, but definitely not the right solution when you start to grow.

Best for: businesses starting out.

Conclusion

Based on todays market, we have to say - our personal favourite solution is XERO. It has such a rock solid foundation, can integrate with heaps of other solutions.

Looking to get yourself set up in a solid accounting system? Get in touch and we'll be glad to help.

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